FANDOM


Financial Reports

This function provides Finance department a set of standard Financial Reports to view company’s financial health. To view the financial reports, you may go to Accounting >> and click on Financial Reports

MainMenu-Finance

Balance Sheet

  1. The balance sheet represents the financial position of the business as at a particular date. This report is very commonly used by accountants to present the condition of the company’s financial standing to the owners of the company or the investors.
  2. With this report, accountants and business owners are able to see a snapshot of the company’s financial position and make analysis as required. The system will automatically calculate the amounts from the opening balance right up to the selected date. This calculation is based on GAAP. Assets = Liabilities + Owner’s Equity.
  3. Detailed Report View provides the company balance sheet in details such as the last date of the previous year along with each month of the current year balance sheet figures.
BS

Income Statement

  1. The income statement, also known as profit and loss (P&L) provides business owners with information regarding the profitability of the company. The income statement can be presented from any date range required. The system will automatically calculate the Revenues and the Expenses of the company based on the start and the end date selected.
  2. The date ranged can be selected to present the income statement for a whole month, quarterly or yearly. The total revenues will be calculated and a Net Income/Loss for the date range selected will be present.
  3. Detailed Report View provides the company income statement in details of each month for the current year.
  4. Income statement report has been defined further by allowing users to select, filter and generate reports for departments, projects and contact type. Users can choose to make comparison within the selected departments, projects or contact type or to generate individual report.
FinancialRpt-Dropdown
PL

Cash Flow Statement

  1. The cash flow statement is a report which provides the movement of money through the company for a selected period. The cash flow statement provides information on operating activities, investing activities and financing activities of the organization.
  2. Business owners and accountants are able to use this report to analyze the liquidity of the company. Banks may use this report when determining loans or credit. Potential investors will also find this report useful in the decision making.
Cashflow

Trial Balance

  1. The trial balance report served the purpose of double entry system for accountants and bookkeepers; to prove that the total debit balances in the accounts equal to the total credit balances.
  2. he system has in-built mechanisms and calculations to handle double-entry automatically, therefore trial balance will undoubtedly remain balanced.
  3. For the purpose of audit and accounting requirements, the trial balance can be produced for any specified date. The trial balance will generate report for a specific date or of today (the day the report is generated). This is so the users can make comparison of the specific date with the current date.
TB

Transactional Trial Balance

  1. The transactional trial balance report served the same purpose as the above trial balance, however, it allows users to select and compare trial balance within two specific dates.
  2. Select two specific dates for the trial balance. The report will showed specifically the trial balance of the dates, side by side so that it will easier for the users to make comparison of the two dates.
TB

Account Receivables Ageing Report

  1. The account receivables ageing report list the customer who’s Invoices are unpaid or partially paid within the agreed payment terms. The report segmented past-due Invoices by number of days and customers.
  2. Ageing Report can be view via Reports >> click on Receivables Aging. Users may filter the report by selecting customer that they would like to send the end-of-month ageing statement to.
  3. Select the Receivables as of Date – the system will use this date as the starting point for calculating and categorizing the ageing.
  4. Select Age by Invoice Date – the system will use the Invoice date to calculate aging classifications. Do note that Invoices within payment terms will not appear in the 0-30 classification.
  5. Select Age by Payment Terms –the system will user the payment terms to calculate aging classifications. Do note that Invoices within payment terms will fall under the 0-3- classification.
  6. Click View Report button.
Debtorstmt

Account Payable Ageing Report

The account payable ageing report list the vendors who’s Invoices are not yet paid or partially paid within the agreed payment terms. The report segmented past-due Invoices by number of days and vendors.

  1. Ageing Report can be viewed via Reports >> click on Payable Aging
  2. Select Vendor if you wish to view for a specific vendor or View All by leaving it unselected
  3. Select the Payable as of Date – the system will use this date as the starting point for calculating and categorizing the ageing
  4. Select Age by Purchase Date – the system will use the Invoice date to calculate aging classifications. Do note that Invoices within payment terms will not appear in the 0-30 classification.
  5. Select Age by end of Payment Terms –the system will user the payment terms to calculate aging classifications. Do note that Invoices within payment terms will fall under the 0-30 classification.
  6. Click View Report button.
Creditorstmt

Accounting Preview Reports

Accounting preview reports allow you to view your organization's financial status if it were to include UNPOSTED transactions.

These reports are meant to be used for comparison purposes and as a financial guide only. At no point of time these reports represent your organization's actual financial status.

To view the preview reports, go to Reports >> click on List of Reports Available for Preview

17

Sales Reports

Sales Summary

Sales summary is a powerful tool which aids you to search for specific transactions based on a required set of filters. The report generated provides valuable information which can help you analyze your Sales transactions

Select a date range of the transaction

Other filter options available are Customer, Department, Sales Person, specific Project and Store.

SalesReport 1

Clicking View button without any other filters will result in a large range of data. It is advisable to limit the data range. A large data range will yield many transactions which will naturally take time for the system to search and display them.

SalesReports 2
SalesReports 3

Click Export CSV button to export the data to excel sheet

Sales Ledger

The Sales Ledger provides all transactions involving the selected customer ordered by the selected date range. Ledger value is derived from journals and will show an individual account movement.

Move your mouse to Report >> Sales Report >> click on View Sales Ledger

Select Customer from the dropdown list

Select Transaction Date Range – this is the start and end date to focus on

Click View Ledger button

SalesLedger 2

Sales Statement (Debtor Statement) View

This statement provides Customer’s purchase and payment movement for selected date range. This statement summarizes total balance brought forward for each customer since day 1.

To view Sales Statement, move your mouse to Reports >> Sales Report >> Click on View Debtor Statement

It allows user to view a statement of accounts and Sales transactions related within a selected date range

Historical Sales related transactions totals are also displayed for reference purposes

DebtorStatement

Purchases Reports

Purchases Summary

The summary is a powerful tool which aids you to search for specific transactions based on a required set of filters. The report generated provides valuable information which can help you analyse your sales transactions based on Purchases Transaction Summary (in graph format) and Purchases Transaction Details (as per transaction line item)

Move your mouse to Reports >> Purchase Reports >> click on View Purchase Report

PurchaseReport 1

Select a Date Range of the transaction.

Select Vendor if you wish to view for a specific vendor or View All by leaving it unselected (Department and Project are Option and not applicable to Swan)

Other filter option available is Filter by Item or Service. You may narrow down your summary report to view a specific Item or Service.

Click View button without any other filters will result in a large range of data. It is advisable to limit the data range. A large data range will yield many transactions which will naturally take time for the system to search and display them.

PurchaseReport 2
PurchaseReport 3

Click Export CSV button to export the data to Excel Worksheet.

Purchases Ledger

The purchases ledger provides all transactions involving the selected vendors ordered by the selected date range.

Move your mouse to Reports >> Purchase Reports >> click on View Purchase Ledger

Select Vendor from the dropdown list

Select a date range – this is the start and the end date to focus on

Click View button

PurchaseLedger

Ad blocker interference detected!


Wikia is a free-to-use site that makes money from advertising. We have a modified experience for viewers using ad blockers

Wikia is not accessible if you’ve made further modifications. Remove the custom ad blocker rule(s) and the page will load as expected.